QUOTATION & ORDER SCOPE / BUYING ANSWER
Recording payment milestones for a bulk order.
How do I clarify payment milestones without confusing them with approval?
details to the table.
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THE BUYING ANSWER
Start with a clear definition.
Record the proposed amount or basis, due event and responsible entity for each payment. Connect the schedule to the written order. A sample approval, inspection record or email conversation should not be treated as a payment term unless the parties agree.
The decision behind the detail.
Commercial commitments need authorised review. Use the worksheet to surface ambiguity, not to accept a term or initiate a payment.
PREPARE ONLY WHAT IS RELEVANT
Three details to bring.
- Proposed milestones
- Describe the payment events in the supplier's written offer.
- Required documents
- List the records your team needs at each event.
- Entity check
- Identify the contracting and invoicing parties for verification.
Check together
- Confirm payment instructions through your established verification process.
- Separate inspection approval from payment authorisation.
- Record any agreed change in the order documents.
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