SAMPLING & APPROVAL / BUYING ANSWER
Handing approved samples to bulk production.
What should be included when releasing a sample for a bulk order?
details to the table.
Read the answer.
Review the requirements.
Discuss your project.
THE BUYING ANSWER
Start with a clear definition.
Connect the approved physical reference to the current specification, artwork, quantity matrix and packing instructions. Identify the authorised release record. Clear sample approval does not by itself settle commercial terms or every shipment requirement.
The decision behind the detail.
A complete handoff reduces the need to interpret scattered comments. Keep unresolved items visible instead of burying them in old correspondence.
PREPARE ONLY WHAT IS RELEVANT
Three details to bring.
- Approved references
- List the active sample and document versions.
- Order allocation
- Link the style, colour and size quantities.
- Release status
- Record the decision and any remaining hold points.
Check together
- Check all files describe the same revision.
- Separate production release from payment authorisation.
- Keep the release record available for inspection and reorder review.
READY TO DISCUSS THIS DETAIL?
Take it into your project.
Go straight to an enquiry, or add a note first. Every field here is optional.
Add a working note (optional)
Leave anything undecided blank. These notes do not approve a sample or order.
Preparing your local note…